How Display Solutions Can Improve Internal Communications in Offices

Good communication helps offices run smoothly. But many workplaces struggle to keep everyone informed. Emails get missed. Messages get buried. Staff feel out of the loop.

Display solutions can help fix that. They make it easier to share clear, up-to-date information with your team - in places where they’ll actually see it.

1. Keep Everyone Informed with Noticeboards

Noticeboards are simple but effective. Use them in common areas like kitchens, break rooms or corridors.

You can share:

• Staff updates
• Shift schedules
• Meeting notices
• Health and safety information

A well-kept board shows that information matters. It saves managers from repeating the same message again and again.

2. Use Wall Displays to Reinforce Key Messages

Need staff to remember a new process? Have a regular health and safety reminder? Put it on a printed sign in a wall-mounted poster holder, such as a snap frame or acrylic standoff poster frame.

This keeps messages neat, visible, and consistent. A fire resistant frame is a particularly good choice for important fire safety information, such as the location of fire exits and extinguishers.

Custom-printed acrylic plaques are a popular way to display policies, company ethos, and motivational messages on walls. They have a high-quality look and feel which can really modernise a workspace.

3. Go Digital for Timely Updates

Digital screens are ideal for announcements and rotating messages. Digini screens from UK POS feature an Android operating system, which allow you to display your choice of apps. Adding CMS software even allows you to update multiple screens remotely at the same time.

But a simple shared screen in a break area (even a basic monitor or smart TV) can serve a similar purpose. If you're on a budget, a shared Google Slides or Canva presentation, displayed on loop, can work well.

Digital screens are a great way to display progress on KPI's, while reducing the waste associated with paper notices. The automation involved with digital wall displays will also save valuable time for you and your staff.

Learn more about the benefits of using digital displays in offices.

4. Place Leaflet Dispensers Where People Pause

Some information is better in print. HR policies, wellness guides, or team-building info might not be something you’d pin to a wall or put on a digital screen.

Instead, use leaflet stands in areas like:

• Reception
• Staff rooms
• Near the lifts

This gives staff the chance to pick up what they need, when they’re ready.

Use Whiteboards and Flipcharts for Idea-Sharing

Flip charts and white boards are a great way to jot ideas down quickly. Use them in separate department zones or in meeting rooms for creative thinking sessions.

• Whiteboards are great for the quick sharing kind of method, where you may want to wipe away suggestions that you've eliminated, or erase sections of a flowchart as ideas develop.
• Flipcharts, on the other hand are useful for getting down lots of ideas that you may wish to refer back to.
• Our flip chart stands double up as whiteboards, so you have the benefit of choosing from either type, depending on your needs at the time.

5. Create a Communication Wall

Set aside a section of the office for open, informal updates. It can include:

• A monthly calendar
• Staff birthdays
• Recognition ("Well done" notes or “employee of the week”)
• Fun facts or photos

This kind of display helps humanise communication. It keeps people engaged without formal emails.

6. Encourage Two-Way Sharing

Good communication isn’t just about giving updates, it’s also about listening.

Try these ideas:

• Add a suggestion box (physical or digital) - these can be used for all kinds of suggestions, including for employee of the month votes
• Create a whiteboard where staff can write feedback or ideas
• Use QR codes on displays to link to online forms or polls

Even small changes like these help staff feel more involved and valued.

7. Keep Communication Regular

The best tools won’t help if they’re not updated. Make sure someone is responsible for refreshing noticeboards, updating digital content, or curating printed displays.

Set a weekly or monthly routine to keep information current and relevant.

Final Thoughts

Office displays aren’t just for decoration. They’re tools to help people stay informed, connected, and engaged at work.

You don’t need a big budget to start improving internal communication. A mix of printed, digital and people-focused ideas can go a long way.

Looking to create a more organised and communicative workspace? We’ve got plenty more advice in our Offices Hub ↗.